The Society shall be entitled THE PHYTOCHEMICAL SOCIETY OF EUROPE (hereafter referred to as “the Society”).
To promote the advancement of knowledge of the constituents of plants in respect to their chemistry, function, biosynthesis, effects on plants and animal physiology and pathology and the application of such knowledge in agriculture and industry. To this end the Society organises three symposia per year – usually in the spring, the summer and the autumn – the proceedings of which to be published in book form or in a peer-review journal to the financial benefit of the Society. Some symposia are held jointly with other Societies to encourage inter-disciplinary contact.
a) Membership of the Society shall be open to all interested in the aims of the Society. The Chairman and Committee reserve the right to refuse membership to any person deemed unfit to participate in the activities of the Society.
b) The membership categories are defined as: Ordinary Full Member (employed); Student Member (full-time education); Retired Member (previous Full Member, no longer in employment); Honorary Member (appointment at the discretion of the Committee). The Honorary Treasurer reserves the right to demand proof of status for the Student and Retired categories.
c) At the discretion of the Committee, the category of ‘Associate Member’ may be assigned to non-profit-making scientific organisation that wishes to interact with the Society to the mutual benefit of both partners. Such a category will require the designation of an individual within the said organisation who will act as the link between that organisation and the Society.
a) THE OFFICERS. The Officers of the Society shall be: Honorary Chairman; Honorary Vice-Chairman (2); Honorary General Secretary; Honorary Treasurer; Honorary Membership Secretary; Honorary Meetings Secretary.
b) THE COMMITTEE. The management of the Society shall be vested in a Committee consisting of the Officers and up to seven Ordinary Members. All members of the Committee are elected by the membership of the Society. A total of five members of the Committee, at least two of whom must be Officers, is required to form a quorum. The Committee shall have the power to appoint a member of the Society to fill any vacancy on the Committee until the next Annual General Meeting, to co-opt additional temporary members, and to appoint Sub-Committees for special purposes.
c) The Committee shall have the power to appoint a member of the Society to fill any vacancy of the Committee until the next Annual General meeting, to co-opt additional temporary members and to appoint Sub-Committees for special purposes.
d) With the exception of the Honorary Vice-Chairman, the Officers of the Society shall retire each year, but shall be eligible for re-election except that the Honorary Chairman may not serve for more than two consecutive years and the Honorary Secretaries, Membership Secretary, Honorary Treasurer and the Meetings Officer for more than five consecutive years after which they shall be ineligible for re-election until a lapse of one year.
One Office of Honorary Vice-Chairman shall be filled by the retiring Honorary Chairman and held by him until the retirement of the Honorary Chairman who succeeds him. The other office of Vice-Chairman shall be that of Chairman-elect.
Ordinary members of the Committee shall retire after a period of two years but shall be eligible for re-election, except that they may not normally serve for more than four consecutive years after
c) THE ELECTION. With the exception of the Honorary Chairman and one Honorary Vice-Chairman (see rule 4d), the Officers and Ordinary Members of the Committee are elected by the membership at the Annual General Meeting. All paid-up members of the Society (see rules 6a,b) who are present at the Annual General Meeting have the right to cast one vote. Each member present has the right to cast no more than two proxy votes. Proxy votes must be notified to the Honorary General Secretary at the start of the meeting. In the event of a tie, the members will be asked to enter a second round vote in which only the two candidates poling the highest number of votes in the first round can be candidates. In the event of no outcome, the Chairman and the two vice-Chairmen will each cast one deciding vote.
d) ELIGIBILITY. With the exception of the Honorary Chairman and the Honorary Vice-Chairmen, the Officers of the Society shall retire each year, but shall be eligible for re-election within the following limits: the Honorary General Secretary, the Honorary Treasurer, the Honorary Membership Secretary, and the Honorary Meetings Secretary may not serve for more than five consecutive years.
One Office of Honorary Vice-Chairman shall be filled by the retiring Honorary Chairman. The other office of Honorary Vice-Chairman shall be that of Chairman-elect. The Honorary Chairman may not serve for more than two consecutive years; an Honorary Vice-Chairman may not serve for more than two consecutive years.
The holder of any of these positions of Officer is ineligible for election to the Committee until a lapse of one year.
Ordinary Members of the Committee shall retire after a period of one year but shall be eligible for re-election, except that they may not normally serve for more than four consecutive years, after which they shall be ineligible for re-election for at least one year. Under exceptional circumstances the Committee may petition the Annual General Meeting to permit an Ordinary Member to serve for a maximum of six consecutive years. An Ordinary Member is eligible at any time to be proposed as candidate for a position as one of the Officers of the Society.
e) CANDIDATES. The Committee shall have the right to nominate candidates for each vacancy among the Officers and Ordinary Members of the Committee. The names of the candidates proposed by the Committee shall be sent to every member of the Society not less than 28 days before the date of the Annual General Meeting. All members of the Society are entitled to nominated candidates: nominations must be submitted in writing to the Honorary General Secretary not less than 14 days before the date of the Annual General Meeting and signed by two members of the Society and the proposed candidate.
f) OFFICE. The newly elected Committee of the Society shall assume office the day immediately following the end of the Annual General Meeting.
g) AUDITORS AND TRUSTEES. The Committee at its discretion will appoint Auditors (2) and Trustees (3). These appointments are to be approved annually by the members at the Annual General Meeting. All Officers of the Committee are de facto Trustees.
a) ANNUAL GENERAL MEETING. An Annual General Meeting shall be held in the first half of each year. The Agenda of the Annual General Meeting shall be sent to every member of the Society not less than 28 days before the date of the Annual General Meeting. The Agenda will include: the presentation for approval of the Minutes of the previous Annual General Meeting; the Chairman’s address, including details of past and future meetings; the Treasurer’s report, including the presentation of the preliminary accounts for the previous year’s business, the presentation for approval of the audited accounts for the year preceding that, and the proposed annual subscription for the following year; the election of Officers and Ordinary Members to the Committee.
b) NOTIFICATION. Members wishing to bring any other matter not on the Agenda before the Society at the Annual General Meeting shall give 28 days notice in writing to the Honorary General Secretary. All other matters shall be conveyed to the Honorary General Secretary in writing for consideration at the next Committee Meeting.
c) COMMUNICATION. An annual mailing will be made to all members of the Society who have provided the Membership Secretary with their current address. Members are accountable to keep the Membership Secretary informed of changes to their address. This mailing to include the Agenda for the forthcoming Annual General Meeting; the Minutes for the previous Annual General Meeting; any other information the Committee wishes to communicate to members. The Committee reserves the right to communicate all other information pertinent to the management of the Society with members by electronic format (e-mail), and members are accountable to keep the Membership Secretary informed of changes to their e-mail address.
The Society will maintain a website which will be used to inform members and non-members of the activities of the Society and any other information considered pertinent by the Committee. The Committee will appoint a Manager to oversee the running of the website, who may or may not be a member of the Committee but will be answerable directly to the Committee. The Committee reserves the right to make part of this website accessible only to paid-up members of the Society.
d) EXTRAORDINARY GENERAL MEETING. Upon receipt by the Chairman of the Society of a request signed by not fewer than ten members of the Society the Committee shall call an Extraordinary General Meeting within 28 days. Such a request must state the matters to be raised.
a) SUBSCRIPTION. The annual subscription of the Society shall be proposed by the Committee. The annual subscription for the following year shall be put to the members by the Honorary Treasurer for approval at the Annual General Meeting.
b) ELIGIBILITY. Only those members who have paid their subscription to the Society for the current year shall be entitled to vote, to be eligible for election to the committee, or to serve as Honorary Officers or as Ordinary Members of the Committee.
c) YEAR. The Financial Year of the Society shall terminate on 31st December of each year.
d) CONTROL. All funds and property of the Society shall be under the control of the Committee.
e) AUDITING. The Accounts of the Society shall be audited by two independent Auditors within 2 years of the end of the Society’s financial year (see rule 6c). These auditors will be elected at the Annual General Meeting.
f) DISSOLUTION. In the event of the Society being wound up or being dissolved for any cause, all monies standing to the credit of the Society shall be handed to some charitable society or association for the advancement of Scientific Knowledge.
7. Alteration and Interpretation of the Rules
a) No alteration of these rules shall be made except at a General Meeting and then only when two thirds of those members voting are in favour.
b) Any ambiguities of their interpretation shall be arbitrated by the Committee.
c) Legal arbitration will be subject to the laws of the United Kingdom of Great Britain and Northern Ireland and disputed within the courts of this realm.